Our company is located in Kentucky but we have employees all over the US and Canada. We are planning to host our Leadership Meeting on July 28th & 29th here in KY which includes 77 attendees. It will be our first live meeting of that size since August of 2019. People will be traveling in from all over by car and air.
We are contracted with the Hilton Downtown and they have been very helpful in setting this up and adhering to our seating guideline requests.
We are not doing buffet style meals, rather plated one day and a box lunch the other day.
We’ll be taking whatever COVID precautions the state of Kentucky has in place. Currently any venue held inside with over 50 people requires special spacing seating requirements and mask if an attendee has not gotten the COVID vaccination.
If all goes well we will follow up with our holiday/awards banquet in December.
Thank you very much for your input, Donna. That’s great information and how exciting that in-person conferences are becoming a thing again!
I guess holiday parties will be a bit different, due to the social nature of the event itself so I am still trying to figure out how we can take the previous cocktail-style reception and turn it into a more COVID-appropriate, yet still entertaining evening. Good luck with your conference!!
Thanks for broaching this topic. I usually plan an end-of-year lunch for our NYC office (20 employees). I’m not quite sure what to do here either. Don’t want to go into a contract until its more clear what happens with the variant and if things will shut down again.
Fortunately, I can wait until October but I’m also curious what everyone else is doing for their parties.
Thanks for your reply, Cara. We ended up going for an in-person event (as our company’s vaccination rate is 91%), but had the venue change their force majeure policy to 1 year (instead of their standard 60 days – luckily they were willing to work with us on that) in case we need to cancel and use those funds for next year’s holiday party, instead. Fingers crossed! And good luck with your event!